Records of the Year 2000 (Y2K) Project Office
Collection Number: COLL/117
Finding aid (Word)
The Navy Year 2000 (Y2K) Project Office was established in March 1998 by directive of the Chief of Naval Operations. Created within the Space, Information Warfare, Command and Control (OP-N6) Directorate, the Project Office was headed by Rear Admiral Stephen I. Johnson, Program Director, Information Support Systems Directorate (SPAWAR PD-15). Personnel were drawn from the OPNAV staff and Systems Commands (OP-N1 through OP-N8), and detailed to the Y2K Project Office beginning on 13 March 1998.
The Project Office's objectives were to provide a comprehensive approach for the Navy's Y2K planning, to carry out Navy-wide Y2K activities, and to ensure consistency of efforts on a total enterprise basis. Specifically, the Project Office was to enhance Navy awareness and knowledge, facilitate vulnerability assessments on platforms and bases, facilitate integrated testing, engage the Navy chain of command, focus resource application, coordinate contingency planning, improve feedback progress, and develop Navy Y2K certification policy. To meet these objectives, the Office was tasked to oversee Navy-wide Y2K activity, provide a focal point for Year 2000 information and issues across the Navy, increase Navy-wide awareness of Y2K issues, and facilitate the actions to resolve those issues.
Scope and Content Note
This collection consists of the records of the Navy's Year 2000 Project Office. It is divided into five series.
The Correspondence series, 1997-2000, contains both outgoing and incoming memoranda and letters. Correspondence was maintained in topical files, which are arranged alphabetically by title. Documents within the folders are arranged chronologically.
In the Briefing Documents series, 1997-2000, are read-ahead papers, briefing packets, and hard copies of PowerPoint slides. Many of these are reports to government officials on the progress of the Navy's Year 2000 preparedness. Others were prepared as training aids for the systems and procedures developed to address Year 2000 issues. The documents are arranged alphabetically by title.
The Procedure Documents series, 1998-2000, holds records that describe the process used in testing Navy computer systems' Y2K readiness as well as identifying and reporting Y2K-related problems. They are arranged alphabetically by title.
In the Electronic Records series, 1998-2000, are three CD-ROMs and two Jaz disks. The CD-ROMs contain a working copy of the Y2K Project Office's website and numerous documents created by the office. Most files on the CD-ROMs are in Microsoft Word 97, Microsoft Excel 97, and Adobe's Portable Document Format (PDF). Some of these exist in hard copy and are found in the collection, but a significant number are available only in electronic format. Several large files have been compressed into .zip files using WinZip software. The two Jaz disks contain archived files of the Naval Y2K Tracking System Database. The disks are arranged alphabetically by title.
The final series, Navy Year 2000 Video Tapes, 1998-1999, contains videos produced by the Project Office for official briefings and news media. They are arranged alphabetically by title.
This collection should be cited as Records of the Year 2000 Project Office, Archives Branch, Naval History and Heritage Command, Washington, D.C.