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Thank you for your interest in donating to the Naval History and Heritage Command Archives and Navy Department Library. Unfortunately, the NHHC Archives is not accepting donations at this time due to our relocation to a new facility. Please continue to check this website for updates.

Textual Archives Donation Page Banner

Textual Archives: Donation Requirements and Procedures


The Archives Branch of the Navy History and Heritage Command (NHHC) reflects the diverse history of The United States Navy through the acquisition of relevant historical materials. The Archives Branch actively acquires manuscript collections that document the history of the United States Navy from its inception to the present day. 

What the Archives Collects:

  • Manuscript collections, also known as personal papers, are generated, collected, and/or maintained by an individual or family. These types of collections are often a mix of media formats and may include published and unpublished materials.
  • The collections can include correspondence, diaries, notebooks, speeches, draft publications, research or reference files, scrapbooks, audio/visual materials, maps, drawings, plans, oral histories, financial or organizational records, electronic documents, and ephemera.
  • Manuscript collections can sometimes contain non-record copies of U.S. Navy documents that were created, acquired, collected, compiled, or received by an individual or organization as part of their work or research. The Archives branch staff will investigate the origin of any federal record material that is offered by donation to the Archives. 

The Archives branch staff will consider all donation offers on their own merits with particular attention to the content, context, and historical significance of the materials.

Steps to donate your collection to the Textual Archive:

  • Download and complete the Textual Archive Donation Proposal Worksheet.

  • If possible, take several digital photographs of the images in the collection in order to give staff a representative example of what is being offered as a donation.

  • Email BOTH completed forms and the digital photographs to the Archives at: (Include “Donation” in the subject line).

If you have any questions, please feel free to contact the Archives at 202-433-3224 or

Published: Thu Nov 30 09:31:32 EST 2023