OPNAVINST 5750.12J Annual Command Operations Report

Related Resorces:

14 Mar 2005

From: Chief of Naval Operations
To: All Ships and Stations (less Marine Corps field addressees not having Navy personnel attached)


(a) OPNAVINST 5750.4D, Navy Historical Programs
(b) 44 U.S.C. Chapter 31, Records Management by Federal Agencies
(c) SECNAVINST 5212.5D, Navy and Marine Corps Records Disposition Manual
(d) SECNAVINST 5214.2B, Department of the Navy (DON) Information Requirements (Reports) Management Program
(e) CNO Washington DC, 281412Z FEB 03, Establishment of Task Force History
(f) CNO Washington DC, 182220Z MAR 03, Capturing Our Operational History
(g) CNO Washington DC, 252230Z APR 03, Operation Iraqi Freedom Commanders, Commanding Officer's War Diary
(h) SECNAVINST 5211.5D, Department of the Navy Privacy Act (PA) Program
(i) SECNAVINST 5510.36, Information Security

Encl: (1) Command Operations Report Format

1. Purpose. To revise established policy in accordance with reference (a), and task all U.S. Navy commands (afloat and ashore, including all Task Forces, Groups and Units) with ensuring that critical records (including electronic records and other forms of media) concerning command organization, equipment, personnel and operations are collected and preserved.

2. Cancellation. OPNAVINST 5750.12H.

3. Background

a. Requirements for Navy records preservation are formally established and implemented by references (b) through (d). The Command Operations Report (formerly known as the Command History Report) is the only overall record of a command's operations and achievements that is permanently retained. These records are maintained by the Naval Historical Center, indexed, and made accessible to authorized users.

b. The Command Operations Report provides the raw material upon which future analysis of naval operations or individual unit operations will be based. The report shall present a reliable and complete account of the primary activities of a command. To be useful it must be substantive and contain sufficient data to create a comprehensive overall history of the unit. Acronyms, technical jargon, and exercise and operation names must be explicitly defined and adequately explained for future clarity.

c. The Command Operations Report replaces both the annual Command History Report and recently established War Diary requirements for all fleet and shore commands. Enclosure (1) captures required data from these reports, eliminating the need for two separate submissions as previously required under references (e) through (g).

(1) The annual Command Operations Report documents the administrative and operational history of every Navy command. Although Immediate Superiors in Command (ISICs) may request copies of a subordinate command's submission, a direct report to the Naval Historical Center is required of every distinct Navy command listed in the Standard Navy Distribution List (SNDL), Parts 1 and 2.

(2) The Command Operations Report also meets enduring Navy requirements for collecting operational documentation for analytical and historical purposes per references (e) through (g). Reference (e) directed the establishment of Task Force History with the mission of documenting the Navy's operations and planning in connection with the Global War on Terrorism. Reference (f) further defined the collection of records to include potential combat operations in Iraq and reference (g) provided requirements for documenting the activities of those commands supporting Operation Iraqi Freedom.

d. Privacy-protected information such as social security numbers, home addresses, or home telephone numbers will not be included. Requirements governing the management of private information established by reference (h) apply.

e. Classification of the Command Operations Report will be sufficient to fully capture command activities and operations.

Normally, this will not be higher than SECRET. However, submissions will document TOP SECRET and Sensitive Compartmented Information (SCI) as required via appropriately classified supplements. Supplements should be submitted separately from materials classified SECRET and below. Specific instructions for submission of materials of different classification levels are contained in the enclosure and on the Naval Historical Center website at http://www.history.navy.mil. Under all circumstances, classified submissions must be properly marked, wrapped and transmitted in accordance with reference (i) and other applicable directives.

4. Action

a. All Navy commands and activities listed in the Standard Navy Distribution List (SNDL), Parts 1 and 2, as well as all Task Forces, Groups and Units, are required to submit a Command Operations Report, enclosure (1), no later than March 1st to report the activities of the command for the preceding calendar year.

b. Commands engaged in deployments extending from one calendar year to the next are authorized to delay submission of the annual Command Operations Report until 30 days after return from deployment.

(1) Commands electing to delay submission due to deployment schedule shall notify the Naval Historical Center by March 1st of their intention and provide an estimated submission date.

(2) Notification may be by naval message, by letter, or by e-mail (preferred). The Naval Historical Center's Plain Language Address (PLA) for message traffic is: NAVHISTCEN WASHINGTON DC. Ships and submarines should use office code "SH" for Ships History following the PLA. Aviation commands should use office code "AVH" for Aviation History, and all others should use office code "AR" for Operational Archives. Letters should be addressed with appropriate attention line per sub-paragraph 4.f below. E-mail notifications should be sent to one of the following addresses, as appropriate, shiphistory@navy.mil, aviationhistory@navy.mil, or archives@navy.mil.

(3) Delayed submissions must cover the entire time period elapsed since the last report, to ensure continuity and full coverage of command activities.

c. Crews engaged in the Sea Swap program, ships with two crews assigned simultaneously (Blue and Gold crews of Ballistic Missile Submarines), or those crews otherwise assigned to operate a vessel other than their own on a temporary basis shall adhere to the following guidelines:

(1) If a crew swap is executed as a one-time event designed to permanently exchange the crews of two vessels, then passdown information to complete the annual Command Operations Report will be provided by the crew being relieved to its successor for inclusion in the annual report submitted for that vessel in accordance with sub-paragraph 4b above.

(2) When two crews are assigned simultaneously to the same vessel, as with Blue and Gold crews of Ballistic Missile Submarines, then an annual submission is required of each crew, describing command operations while afloat and ashore. The Commanding Officer of the crew currently deployed when the report is due has the option to delay submission per sub-paragraph 4b above.

(3) When a crew is assigned to multiple vessels during the course of a year on a temporary or rotating basis, the annual Command Operations Report shall include each vessel for the period it was manned by the crew. For example, the entire crew of TEMPEST is deployed to 5th Fleet AOR to operate CYCLONE for three months during the year, the Command Operations Report submitted by the Commanding Officer of TEMPEST will include information on operations while manning CYCLONE, in addition to activities while in TEMPEST. Under such circumstances, commanding officers should keep in mind that the goal of Command Operations Reports is to build an accurate and complete record of naval operations. Any questions regarding compliance with this instruction should be addressed to the appropriate office listed in the contact information provided in sub-paragraph 4i below and in enclosure (1).

d. All Command Operations Reports shall be personally reviewed, signed and forwarded by the Commander, Commanding Officer, or Officer in Charge of the command or organization.

e. Electronic submission is preferred. The electronic version of the Command Operations Report format can be accessed via the Naval History and Heritage Command website at http://www.history.navy.mil. Guidelines for electronic submission are provided in the enclosure and on the website.

f. Attachments too large or not suitable for transmission via e-mail shall be submitted via any approved commercial courier. Do not send them via U.S. mail due to irradiation of mail in the Washington, D.C. area that results in the destruction of CD-ROMs. Use commercial couriers such as United Parcel Service (UPS) or Federal Express (FEDEX) and send to the following address:

Naval History and Heritage Command
Attn: (Ships History/Aviation History/Operational Archives)
805 Kidder Breese Street, SE
Washington Navy Yard, DC 20374-5060

The attention line should be Ships History for all ships and submarines. It should be Aviation History for all squadrons, wings, carriers, carrier strike groups, aviation type commanders, and all other aviation activities including air stations and facilities. The attention line should read Operational Archives for all others. Non-electronic submissions must be accompanied by a cover letter clearly identifying the submission and all enclosures. CD-ROMs are preferred for submission of large electronic files. The cover letter should state what types and versions of software are required to open electronic enclosures.

g. Include the full name of the command, a command point of contact, and clearly indicate the time period covered by the report in the cover letter or e-mail for all submissions (both electronic and paper). The POC should be knowledgeable of the contents of the report and be able to answer questions and assist the Naval History and Heritage Command as appropriate.

h. Commands scheduled for decommissioning, disestablishment, or deactivation shall ensure a Command Operations Report is submitted covering events from the start of the year through the date of decommissioning, disestablishment, or deactivation.

i. Questions concerning the completion or submission of enclosure (1) should be directed to the following NHHC offices:

Ships: shiphistory@navy.mil COM 202-433-9677; DSN 94-433-9677
Aviation Comands: aviationhistory@navy.mil COM 202-433-9675; DSN 94-433-9675
All Other Navy Commands: archives@navy.mil COM 202-433-7557; DSN 94-433-7557

5. Report. Per reference (d), the report symbol OPNAV 5750-1 is assigned to the reporting requirements contained in paragraph 4a.

Vice Admiral, U.S. Navy
Director, Navy Staff

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